How to add signature in outlook In this video we're talking about creating and using a signature on all of your emails so here i've sent myself an email message that you can see in my outlook web app screen and these lines at the bottom below the words sincerely .

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How to add signature in outlook


I didn't type these lines these were part of an automatic signature which I've now deleted and will recreate so that you'll see how this works one more reminder as an adult professional employee of the school it would make sense for me to include the school's address .




I don't think that's necessary for you to put in your signature your signature lines can include whatever information you want and please remember that i cannot advise anyone to put their personal home address in an email signature especially as a young student please do not put personal information in a signature that you're going to send on every one of your emails be very selective who you share that information with okay .



I'm going to change screens in outlook web application there is also a version of outlook professional software which has many many more options than the web application but of course it's great to have the web application for email so that anywhere in the world when you want to check your email all you need is access to the internet and a web browser so the web application contains fewer features but it's much more available to you so in the help menu i looked up how do i create a signature and here's the simple steps that you need to follow so if you prefer to follow written directions you could pause the video right now and follow these steps on your own.

If you prefer to watch as i go through the steps would be fine also so I'm going to take us through these steps I'm going to go first and find the options and find the setting for email signature so I'm going to change screens back to my web app and here i find up in this top area this question mark always means the help menu so when you're looking for how to do something that's the place to go but right next to it here is my choice for options and any time we see a triangle of course we know there's a pulldown menu and i don't see signature appearing as one of the choices although you might wish later to investigate these options for setting up your own email .

But we're going to go to seeing all options and over here again more choices that you might wish to investigate but we were directed to go to settings so I'm going to click on the settings button and these are all different options that you may investigate for setting up your own email but I'm going to stick with the mail tab this is the only one that you need to do right now and under the mail tab the left-hand pane is all we need to fill in to get our email signature so for my signature yours could be completely different.

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So I'm going to put my name and I'm going to leave a space and I'm going to put my email address i guess that's not my email address let's try that again hard key at muhs dot Edu you might think it's silly to put your email address there since it's at the top of any message that i send anyway and then as an employee of marquette high school i might decide to put the school's address there and .

I've already copied that to the clipboard so that this video can be a little shorter type whatever you want here and notice that we can format it as you wish you could personalize it in the professional version of outlook what i would have added is an actual image of my signature but in the web version we don't have the option to insert an image into our signature you might say well .

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I'd like my signature to actually appear in for example a script font but if you pull down the menu further your choices of fonts you'll see that they're rather limited but you might say well why don't i at least make my name in a different font so you might choose and i'm not telling you you should do this you should personalize it as you wish but you might choose a different font and you might say well i'd like my name to be a little larger than the rest of the message or i might want to use bold or italic .

You might choose to make it a different color than the rest of the of the message those are all your options and you may decide you may have received plenty of emails where instead of an address here as part of the signature many people put an inspirational quote this of course is not very inspirational but if you see that someone always has some sort of message a personal message on their email addresses it is part of the signature so you decide what you're going to put in this signature box and it will appear whenever you choose to use your signature now i have a small window here so .

I have to scroll you maybe we're already seeing this last choice i can click the box and this signature will appear on every message that i send you don't have to attach it to every message you can just choose to attach it when you want for now why don't you click the box you can come back here and change your mind later .

So I'm going to add it to every email I'm going to click save and then you could stay here and investigate other options but I'm going to go back to mail and now let me do a new message and let me drag my screen in here so you can see it in the video screen so notice that when i started the next message those signature lines whatever i saved appeared here automatically and then i can just click up here and i can start my email message to whoever .

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I'm going to send it to if you have it clicked to automatically attach your signature and then you say well this person doesn't need this i'm sending this email to my mother she already knows this well then you could just highlight that information and delete it so it's not that it has to stay you can change your mind about your signature but it saves you from having to retype over and over again and that's all there is to doing a signature in outlook web app.